Back-office platform for day-rate & energy staffing
Capturing time in the field, enforcing approval, calculating pay correctly under wage-and-hour law, invoicing clients, paying consultants, and handing clean data to payroll and accounting — in one system, on one set of numbers.
Bill and pay are computed by the same engine, so what you quote reconciles to the penny against the invoice and the payable it becomes.
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The difference
Day-rate overtime isn't a setting. It's case law.
General-purpose staffing software is weakest exactly where day-rate work is hardest, because the rules can't be expressed as a checkbox — they have to be implemented correctly and kept current as they change. That engine is the centre of this platform, not a module bolted to the side of it.
- Day-rate overtime under Helix Energy Solutions v. Hewitt — a day rate alone doesn't satisfy the salary basis test, and the overtime that follows has to be computed accordingly.
- FLSA regular-rate blending across multi-assignment weeks, so a consultant working two rates in one week is paid on the correct blended rate rather than whichever rate happened to be last.
- Per-diem inclusion rules — allowances count toward the regular rate when they are compensation and are excluded when they are not.
- State regimes including California's 8/12 and seventh-day rules, Alaska, Colorado, Kentucky, Nevada and Puerto Rico.
Scope is United States wage-and-hour law. Regulatory maintenance is part of the service — when the rules move, the engine moves with them.
AI where it saves typing. Never where it decides what someone is owed.
Receipts are read for you. Overtime is computed, not predicted.
Check it yourself
What a hitch actually costs under the FLSA.
A day rate does not remove the overtime obligation — it changes how the overtime is calculated. Put your own numbers in. The arithmetic below is the same treatment the platform applies when it prices a timesheet.
Illustrative only, and not legal or payroll advice. It shows the standard 29 CFR § 778.112 treatment for a day-rate worker — the day rate covers straight time for every hour worked, and overtime is owed as a half-time premium on the resulting regular rate. Real cases involve per-diems, multiple assignments and rates, bonuses, seventh-day rules and exemptions, all of which move the number. Confirm your own treatment with your advisers.
The pipeline
One set of numbers, from the rig floor to the general ledger.
Bill and pay are computed by the same engine, so an estimate reconciles to the penny against the invoice and the payable it becomes. Nothing is re-keyed between stages.
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01
Capture
Web and native iOS and Android apps. Time entered offline in the field syncs when a signal returns.
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02
Approve
Configurable multi-stage approval chains per account, with signature and stamp. Your clients approve their own consultants' time through a portal that exposes nothing else.
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03
Invoice
Rate snapshotting, per-account billing rules, day-rate-as-hourly, Well and AFE tagging, recurring and retainer billing, credit memos, sales tax and multi-currency.
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04
Pay
Consultant pay from the same calculation as the bill, with approval workflow, ACH batch export, adjustments and clawbacks.
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05
Hand off
A payroll vendor file with earnings split by category, and QuickBooks-importable GL journals with reversing entries — protected so nothing is exported twice.
Also included
Not a starting point you build on. A working system.
Field mobile apps
Native iOS and Android. Submit a timesheet, capture a receipt, and approve from the field — offline-safe, so a week entered with no signal is never lost.
Expenses & receipts
Photograph a receipt and have it read for you — AI handles the typing. Reimbursement workflow and attachment storage included.
Client portal
Your customers approve time and review their invoices without visibility into rates, other accounts, or anything else in your tenant.
Reporting
Revenue, utilisation, gross profit by consultant, DSO on a countback basis, and a twelve-month margin trend — from actual documents, not estimates.
Corrections that hold up
Approved time is never quietly rewritten. Amendments are tracked, priced against the week they amend, and flow through to credit memos and clawbacks.
Support
Direct access to the people who build the platform. No tiered queue.
Security & operations
Built for data you're accountable for.
The platform holds sensitive personal and financial information. It is built accordingly, and the controls are ordinary requirements here rather than a premium tier.
Detailed security documentation is provided under NDA during evaluation.
- Customer data isolation — your information is kept separate from every other customer's.
- Sensitive data encrypted at rest, including tax and banking information.
- Two-factor authentication via any standard authenticator app.
- Full audit trail across changes to money, approvals and access.
- Role-based access, with external client contacts confined to their own account.
- Enterprise cloud infrastructure with backups, monitoring and documented recovery procedures.
